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Beedles Braving Batten 5k Walk

Sat June 21, 2025 Bourbonnais, IL 60914 US Directions

Early Check in Coordinator Before Race Day High Priority

June 20, 2025

Details

Date/Hours: Friday 6/20/25 4-7pm
With drop off at event on 6/21/25 by 7:30 am

Location: to be shared as event nears.
Race day drop off location (of remaining t-shirts) is Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914

Description: This volunteer must have their own laptop with the ability to access wi-fi. They will arrive at check in location on Friday 6/20 to early check in/distribute t-shirts to participants with the early check in option.

This volunteer and the Race Director will review the check in process prior to early check in.

After this early check in is complete; they are responsible for bringing the remaining t-shirts to event day at Perry Farm Park on 6/21/25 by 7:30 am to ensure they arrive before race day registration/check in begins.

Early check in will run from 4pm-7pm on Friday 6/20.

Location

To be shared as the event nears
Race day drop off (of remaining t-shirts) location is Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914

Check In/Registration Coordinator Race Day High Priority

June 21, 2025

Details

Date/Hours: Friday 6/21/25 7:30am-0930am

Location: Perry Farm Park
459 Kennedy Drive Bourbonnais, IL 60914


Description: This volunteer must have their own laptop to bring with the ability to access wi-fi. They will arrive at check in location at event on Saturday 6/21/25 at 7:30am to ensure they are set up, able to access wi-fi, and all t-shirts are ready for distribution.

At 8am they will open on site registration which includes checking in participants, distributing t-shirts to participants, and accepting/assisting same day registrants.

The race starts at 9am. On-site registration will remain open until 9:30am accepting late walkers and those wanting ice cream. At 9:30 am registration closes.

This volunteer and the Race Director will review the check in/registration process prior to race day check in/walk up registration.

Location

Perry Farm Park
459 Kennedy Drive Bourbonnais, IL 60914

Race Day Transport Crew AM Setup Race Day High Priority

At least 1 more volunteer needed.

Details

Date/Time: 6/21/25 6:00am-7:15am
Location:
Pick up location of supplies: to be shared as the event nears by race director. Arrive promptly to this location at 6:00.
Immediately transfer all supplies to: Race day drop off location is Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914
Description: Arrive promptly at 6:00 am pick up location. Pack all supplies including; all race day signs, back ice cream party supplies in the provided coolers, all other supplies as directed by the Race Director for transport and drop off to event location.

This volunteer must be age 18+ with a valid drivers license and reliable transportation. Due to the amount of items being transported; a MiniVan/SUV (with seats folded down) or Truck is required.

Location

Date/Time: 6/21/25 6:00am-8am
Location:
Pick up location of supplies: to be shared as the event nears by race director. Arrive promptly to this location at 6:00.
Immediately transfer all supplies to: Race day drop off location is Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914

Race Day Transport Crew PM Clean Up Race Day High Priority

At least 1 more volunteer needed.

Details

Date/Time: 6/21/25 12noon-2pm
Location:
Pick up location of supplies: event site Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914
Transport to: location will be shared by the race director as the event nears.

Description: Be prepared on event day at 12noon to begin packing all supplies needing to be returned back to storage.

The sign take down crew will begin at 12noon; coordinate with this crew about loading signs into vehicles. Ensure that all signs have been accounted for and packed back up for storage (we cannot leave any behind. Proper care and storage is important; we will reuse them next year).

Pack up any unused cases of water for transport back.

Check in with the ice cream crew. Encourage volunteers and participants to take home any left over ice cream. Transferring empty cooler preferred. All loaner coolers will have the family's name on them; if the participant is there; please direct them to take home their cooler. Any left over coolers; please pack back in vehicle for transport back to storage.

At 1pm (the end of event) look around and check with the Race Director; all other supplies must be packed up and transported to storage. No extra supplies can be left at event site.

Transport and unpack all of these supplies after 1pm. Location will be shared by Race Director prior to race day

This volunteer must be age 18+ with a valid drivers license and reliable transportation. Due to the amount of items being transported; a MiniVan/SUV (with seats folded down) or Truck is required.

Location

Date/Time: 6/21/25 12noon-2pm
Location:
Pick up location of supplies: event site Perry Farm Park 459 Kennedy Drive, Bourbonnais IL 60914

Set Up Crew Race Day High Priority

At least 1 more volunteer needed.

Details

Date/Time: 6/21/25 7am-9am
Location: Event Location Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914
Description: Receive the signs and supplies from the sign transport volunteer(s). At the instruction of the race director; place all the signs according around Perry Farm Pavilion and the Race Course.

Set up the Pavilion; including signs, registration table, kids area, water/cooler area/and ice cream party serving table at the instruction of the Race Director

Assist with any further set up needed as directed by the Race Director

Location

Date/Time: 6/21/25 7am-9am
Location: Event Location Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914

Take Down/Clean up Crew Race Day High Priority

At least 1 more volunteer needed.

Details

Date/Time: 6/21/25 12noon-2pm
Location: Event Location
Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914
Description: At 12noon; take down all signs at the Perry Farm Pavilion and along the race course. Confirm the count number (no signs can be left behind) with the Race Director. Assist the sign transport volunteer(s) in loading the signs into appropriate vehicles for transport to storage.

After signs are taken down, take down all other supplies. Do not take down the ice cream party while participants are still being served. Pack all supplies into the transport vehicles. Check that all supplies have been packed up and that the Pavilion is left clean.

Assist with any specific take/down/clean up as directed by the Race Director

Location

Date/Time: 6/21/25 12noon-1pm
Location: Event Location
Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914

Ice Cream Crew; Set Up/Serve/Take Down Race Day Low Priority

Minimum met.

Details

Date/Time: 6/21/25 9am-1pm
Location: Perry Farm Park
459 Kennedy Drive, Bourbonnais, IL 60914
Description: Receive ice cream coolers and supplies from AM transport crew. Set up serving table and system; begin serving participants ice cream sundaes after they return from walking/the race course. After; clean up all supplies. All coolers can be returned to their owners. If they are not present; the coolers can be packed up by the transport crew back to storage. Transport of empty coolers is preferred. Please offer any remaining ice cream to volunteers and participants.

Location

Date/Time: 6/21/25 9am-1pm
Location: Perry Farm Park
459 Kennedy Drive, Bourbonnais, IL 60914

Sound/Music/Announcement Director(s) Low Priority

At least 1 more volunteer needed.

Details

Date/Time: Event Day 6/21/25 7:30am-12:30pm
Location: Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914
Details: Arrive at 7:30 with appointed laptop, access to play list, speakers, and microphone. Plug in/ensure that all equipment works and that microphone works. Begin playing the play list music. At the direction of the Race Director; make announcements including thanking of sponsors, the order of events, and facts about the BDSRA Foundation's Mission. The Race Director will review this prior to event. The music and sound set up will end at 12:30. Take down all supplies.

Location

Date/Time: Event Day 6/21/25 7:30am-12:30pm
Location: Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914

Kids Activity Director(s) Low Priority

At least 1 more volunteer needed.

Details

Date/Time: 6/21/25 8am-1pm
Location: Event Location
Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914
Description: Be in charge of bubble machine/bubble gun, fire air horn at the start line (ear plugs will be provided), engage kids in play and chalk (write out encouraging things like "Love, Hope, Cure" include our pink/Purple Hearts, the teal awareness ribbon). Engage and play with the kids; make sure they are all having a good time.

Be a resource/host: Let participates know and direct them as needed to the handicap accessible park , to the animal petting barn to visit the animals, and/or the nearby Exploration Station (Children's Museum) on Township Grounds for after the event.

Location

Date/Time: 6/21/25 8am-1pm
Location: Event Location
Perry Farm Park 459 Kennedy Drive, Bourbonnais, IL 60914

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